Withdraw and Resubmit Timesheets

Sometimes you need to make changes after submitting. Here's how.

When to Withdraw

Withdraw your timesheet if you:

• Forgot to log some hours
• Need to correct a mistake
• Logged time on wrong task
• Duration is incorrect

Withdrawal Process

1. Go to Time Tracking
2. Find the submitted timesheet
3. Click "Withdraw Submission"
4. Confirm in the dialog
5. Timesheet returns to Draft status

Important: You can only withdraw before it is approved.

After Withdrawal

Status Changes

• From "Submitted" → "Draft"
• Entries become unlocked
• You can edit again

Editing

1. Make your corrections
2. Add missing entries
3. Delete incorrect entries
4. Review everything

Resubmission

1. Click "Submit for Approval" again
2. Add a note explaining changes (optional)
3. Click "Submit"

Timesheet goes back to approval queue.

What Approvers See

When you withdraw:

• Timesheet disappears from their approval queue
• They may receive notification (if configured)
• Your resubmission appears as new entry in queue

Cannot Withdraw If:

Already Approved

Once an approver approves, entries are locked permanently. You cannot withdraw or edit.

Solution: Contact an approver to reject the timesheet if changes are truly needed.

Already Rejected

If rejected, timesheet is already unlocked. Just edit and resubmit—no need to withdraw.

Resubmission After Rejection

If your timesheet was rejected:

1. Read the rejection note
2. Make requested changes
3. Click "Submit for Approval"
4. Add a note explaining fixes

No withdrawal needed—rejected timesheets are already editable.

Multiple Withdrawals

You can withdraw and resubmit multiple times before approval. However:

• Try to minimize withdrawals
• Double-check before submitting
• Use draft time to verify everything

Tips

• Review carefully before first submission
• Only withdraw if truly necessary
• Add notes when resubmitting
• Communicate with approver if urgent

Impact on Approval Queue

• Withdrawal removes from queue
• Resubmission adds back to queue
• Approver sees latest version
• Previous submission history is not visible

Best Practices

• Avoid last-minute submissions
• Give yourself time to review
• Check all entries before submitting
• Minimize disruption for approvers