Understanding Timesheet Statuses

Timesheets move through different statuses during their lifecycle.

Status Types

Draft

What it means: Timesheet is being edited, not yet submitted

Actions Available:

• Log time on tasks
• Edit existing entries
• Delete entries
• Submit for approval

Who sees it: Only you

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Submitted

What it means: Timesheet sent to approvers for review

Actions Available:

• Withdraw submission (if not yet reviewed)
• View entries (no editing)
• Add clarifications in comments

Who sees it: You and approvers

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Approved

What it means: Approver approved your timesheet

Actions Available:

• View entries (read-only)
• All entries are locked
• No edits allowed

Who sees it: You, approvers, and relevant stakeholders

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Rejected

What it means: Approver rejected timesheet, needs changes

Actions Available:

• View rejection note from approver
• Edit all entries (now unlocked)
• Make corrections
• Resubmit for approval

Who sees it: You and approvers

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Status Flow

Draft → Submit → Submitted → Approver Review
                                   ↓
                        Approve ←--+--→ Reject
                           ↓              ↓
                        Locked      Unlocked (back to Draft)

Visual Indicators

• Draft: Grey, "Not submitted"
• Submitted: Blue, "Pending approval"
• Approved: Green, "Approved on [date]"
• Rejected: Red, "Rejected - needs revision"

Status in Multi-Week View

Each week shows its own status:

• Week 1: Draft
• Week 2: Submitted
• Week 3: Approved
• Week 4: Rejected

You can work on different weeks independently.

Locked vs Unlocked

Entries are Locked when:

• Timesheet is Submitted (until reviewed)
• Timesheet is Approved (permanently)

Entries are Unlocked when:

• Timesheet is Draft
• Timesheet is Rejected (temporarily)

Notifications

You receive notifications when:

• Approver approves your timesheet
• Approver rejects your timesheet
• Submission is successful

Approvers receive notifications when:

• Worker submits timesheet
• New submission enters queue

Tips

• Check status regularly
• Read rejection notes carefully
• Don't panic if rejected - just fix and resubmit
• Once approved, entries are final