Time Tracking
Time Tracking Overview
Learn how to track time and submit timesheets for approval
Time Tracking Overview
Vailo's Time Tracking module helps teams log work hours and submit them for approval.
In these guides an approver is anyone allowed to approve timesheets: Owner, Admin and HR manager.
What is Time Tracking?
Time Tracking allows workers to:
- Log hours worked on tasks
- Submit weekly timesheets for approval
- Track time across multiple projects
- View approval status in real-time
Approvers (Owner, Admin and HR manager) can:
- Review and approve timesheets
- Reject timesheets with feedback
- Lock approved entries to prevent changes
- View team time reports
Time Entry Structure
Time is tracked at the task level:
- Each task can have time entries
- Time is logged per day
- Duration is recorded in seconds
- Entries can be edited until locked
Timesheet Workflow
Log Time → Submit for Approval → Approver Review → Approve/Reject → Lock Entries
Timesheet Statuses
- Draft: Editing, not yet submitted
- Submitted: Waiting for approval
- Approved: Approver approved
- Rejected: Needs changes, resubmit required
Access by Plan
- FREE: Basic time tracking and submission
- STANDARD: Full timesheet management with approval workflow
- PREMIUM: Advanced analytics and export capabilities